29.06 - 01.07.2018
 
Information for vendors

Trading Terms and Conditions for the Pärnu Hanseatic Days

 

Pärnu Hanseatic Days take place from 29 June to 1 July 2018. Opening hours for the Market are as follows:

 

29 June 2018 from 12.00 to 20.00

30 June 2018 from 10.00 to 20.00

1 July 2018 from 10.00 to 15.00

 

 

Vendor registration begins on the 1st of March and ends on the 1st of June 2018.


Vendor plot registration forms can be found here

 

Vendors will be notified by e-mail within one week upon registration regardless of acceptance*. Selected vendor confirmation is complete once and invoice has been sent and payment has been made. 

 

The Hanseatic Days elevate the glory of authentic old-time crafts and lifestyles. As always, the Market is an important part of Hanseatic Days. Since the emergence and development of the Hanseatic trade during the Middle Ages, our Hanseatic Market must contain a medieval atmosphere including costumes and goods. National costumes or rustic clothing are also permitted. Vendor’s clothing and stalls must be in harmony with each other. Vendors in their sales areas must conform to clothing confirmed during registration. 

 

Anything can be traded in the Market, so long as it is handcrafted, made to related crafts or from the old-time culture. Vendors may also sell groceries, meals, drinks, plants, animal products, etc. It is important that the goods being sold conform to medieval settings. Especially welcome are craftsmen who demonstrate their handicraft skills in the Market or provide a service related to the medieval era.

 

The vendor must have everything necessary for the sale of their goods at the Market. Canopies and tents are permitted if they conform to medieval settings. Vendors are not permitted to place their goods outside of their designated sales plot.

 

Vendor vehicles must be removed from the Market area at least one hour prior to opening and all during the Market opening hours. Replenishment of vendor goods during Market hours must be performed manually without a vehicle. On Friday the 29th of June and on Saturday the 30th of June vendor vehicles are permitted one hour to drive within the Market areas after closing time (2000), and on Sunday the 1st of July vendor vehicles are permitted to drive within the Market areas one half hour following Market closing (1530).

 

The Market area is secured each night by patrols to maintain security and upkeep of the grounds. The organizers do not assume responsibility for vendor’s belongings. It is therefore recommended that vendors remove their belongings for the evening. 

 

Those vendors in need of electrical power at the Market (electrical usage is a separate cost calculated during the registration process) must indicate both their electrical appliances and the total wattage required within the registration form (for example two (2) water kettles at 1500 watts equals 3000 total watts). All electrical user devices must be CEE certified and in working order. Those registered vendors will be notified on the distance from the electrical source. That said, the vendor is responsible for adequate extension cords to safely connect the source to their sales area.

 

There are water access points available on the market grounds, but vendors must provide their own water containers. 

 

Each vendor is responsible in maintaining cleanliness of their sales area. Leaving garbage in or around the sales area is forbidden. The Market coordinator will ensure that garbage collection containers and the overall areas are maintained.

 

The vendor is responsible for compliance with the requirements provided for in legislation. This also implies following local laws regarding fire hazards.

 

Vendors of foodstuffs must submit the required information to the Estonian Veterinary and Food Board (5th form).

 

A link to the Estonian Consumer Protection Agency is here.

 

The Estonian Tax and Customs Board link pertaining to employees is here.

 

Registered vendors must be available to trade during all three days of the Market. Possible exceptions must be coordinated with the Market coordinator.

 

If, for any reason, a registered vendor is not able to participate in the Market, the vendor has the right to a 50% refund which must be requested not later than 14 days before the start of the Market. Requests not meeting these requirements will not be honored.

 

The organizers reserve the right to refuse vendors from participating in the Market, who are in breach of the requirements and/or trade goods not included and accepted in their registration. In such cases, the registration fees shall not be refunded to the vendor.

 

Vendors sales plots are assigned by the organizers based on vendors needs and availability of space in the Market. Sales plots cannot be moved or changed without specific permission. Exchanging or moving vendor sales plots without permission from the organizers will result in the removal of the vendor’s sales plot and without refund of registration fees. 

 

 

*Due to limited numbers of sales plots, the organizers reserve the right to select participating vendors.

 

 

Registered vendor plots will be issued as follows:

Thursday, 28 June from 19.00 to 22.00

Friday, 29 June from 06.00 to 10.00